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Win more work.Prove it faster.

AI tender tools that check every tender against everything your business can prove, show what's missing, then draft with your own AI. Plus full job management, from quote to payroll, free.

AI tender readiness built for small Australian contractors, not enterprise bid teams.

Start your free trialSee how it works

Two suites. One app.

Tender system

From A$99 a month, with a 14-day free trial

Build your tender kit once, check every tender against it, and turn a response around in hours, not a week off the tools.

  • A Company Record of everything you can prove, with expiry reminders
  • Every tender read and checked against it, with a gap report
  • What closes each gap, and who issues it
  • Responses drafted by your own AI, from your answer library
  • A submission package named to the tender's own scheme
How tenders work

Job management

Free forever, on every plan

The job software trades pay for elsewhere, included at no cost.

  • A client book and bookings, your CRM
  • Quotes your clients accept online
  • Jobs as projects: scope, stages, time, costs and files
  • Crew time approvals and payroll export
  • Invoices and progress claims, with card payment
See job management

How tenders work

Tender response software that does the reading for you, from the first alert to the package you submit.

  1. Build your Company Record

    Once: prequalifications, insurances, licences, certifications, people and tickets, plant, capability and past projects. The setup wizard reads your documents to fill it in.

  2. Get AusTender alerts

    Matches for your trade's keywords, your region and your contract value, checked daily. Free on every plan.

  3. Upload the pack

    GroundWork reads every document in the tender, including scans and addenda.

  4. Run the readiness check

    A register of every requirement and returnable, and a gap report: “you're missing X”, “appears satisfied by Y, check”.

  5. Close the gaps

    For each gap, GroundWork shows what closes it and who issues it.

  6. Draft with your own AI

    Claude, ChatGPT or any MCP assistant reads the tender and your Company Record, and drafts in your voice from your answer library.

  7. Review in GroundWork

    Drafts come back as sections to assign, comment on and finalise, behind the ready-to-submit gate.

  8. Download and submit

    The submission package, named to the tender's own scheme, ready to upload to the tender portal.

GroundWork never gives you a score or a percentage. It shows how ready you are, requirement by requirement, and leaves the judgement with you.

Prove it once.Check it onevery tender.

Hours, not a week off the tools

Your Company Record is your tender kit: prequalifications, insurances, licences, people and their tickets, plant, capability and past projects. You build it once and keep it current, instead of rebuilding it for each tender. Every new tender is checked against it, so a tender no longer knocks you out for a week: it can be done in hours.

Inside the tender system

Everything between the tender landing and your response going in, including the tender compliance checklist, your capability statement and your contractor insurance and licence register.

The Company Record
Insurances, licences, certifications, people and tickets, plant and past projects, with an expiry register and reminders at 90, 30 and 7 days. Attestations are written once.
Tender reading
Every document in the pack, including scans and addenda: PDF, Word, Excel, text and images. None is skipped silently; anything unreadable is reported with a reason.
Gap report and readiness
Every requirement reads “missing”, “appears satisfied, check” or “needs your confirmation”, and a readiness view shows your standing across identity, certifications, registers and evidence.
Answer library and harvest
Text from your past responses is harvested into reusable blocks with its source. Nothing is reused until you approve it, and stale answers are flagged.
Responses and collaboration
Tenders, grant applications, capability statements, EOIs and proposals, in sections you assign and comment on, with a scoped role for outside writers.
The export bundle
A zip of returnables and drafted sections, named to the tender's own scheme, with a cover sheet and manifest.
Proposals and e-sign
Commercial proposals shared by secure link. Your client accepts and signs with name and title, and the signed record is kept with its hash and timestamp.
Victorian registers
The Construction Supplier Register Victoria, Austroads prequalification, Local Jobs First, Social Procurement, OFSC and ISO standards. GroundWork never certifies or scores you.
AusTender watchlist
Up to 10 watchlists by keyword, region and contract value, checked daily, with matches accepted into your register in one click.

Free forthe jobs.Forever.

Job management

Full job management for tradies and contractors, free forever: a client book and bookings, quoting accepted online, every job run as a project, crews and time, invoices, progress claims and payroll. The kind of job software trades pay for elsewhere, on every plan at no cost.

Client book
Your CRM for clients: contacts, site and billing addresses and notes, with CSV import to bring your list across.
Bookings
A public booking form you can shape, with photos from the phone camera. Each request lands in an inbox to turn into a client and a job.
Quoting
Line items or day rates, GST, scope and terms. Email the quote or share the link; your client accepts or declines online, no login needed.
From quote to job
An accepted quote becomes the job, with its lines carried into the scope and a draft invoice ready. Accepted proposals and won tenders start jobs too.
Job board
Every job at a glance: booked, in progress, done and invoiced. Import up to 500 existing jobs by CSV.
Jobs as projects
Each job has its scope, stages, time, costs, files and billing, with site details, and variations kept apart from the original scope.
Stages and checklists
Stages with target dates and tickable checklists, recording who completed each one and when.
Crew and time approvals
Crew log hours against their own jobs. Hours count only once you approve them, and crew never see pay rates, costs or margin.
Budget against actual
Budget from the scope, actual from approved labour and expenses, with margin and hours, and jobs at 90% and 100% of budget flagged in the app.
Invoices and progress claims
Invoice from a quote or from approved hours and costs, so nothing bills twice, or claim by stage or percentage with retention.
Pay now
Clients pay an invoice by card through Stripe, straight into your own Stripe account, and the invoice marks itself paid.
On-site sign-off
Your client signs on your device at handover. The sign-off is written once and cannot be edited or back-dated.
Job packs
A close-out record of scope, stages, hours, costs, photos and sign-off, printed or saved as a PDF.
Payroll export
A payroll CSV of approved hours for each pay period, with pay rates kept apart from charge-out rates. Exporting locks the period.
Calendar feed
Your jobs and bookings in your own calendar app, through a calendar feed you subscribe to.

Agents draft.Humans send.

Bring your own AI

Connect Claude, ChatGPT or any MCP-compatible assistant, on your own AI subscription, across both suites. Through 58 MCP tools it reads the tender, your Company Record and your answer library and writes in your voice, and it works your jobs too: clients, quotes, hours, costs and stages.

The jobs tools come with every plan: on Free, your assistant gets five read tools and can create a quote. The tender tools come with a paid plan.

You choose what each connection can see, and you can revoke it at any time.

  • The assistant cannot send, sign, submit, delete or attest. No tool exists to do it, and a test fails the build if one is added.
  • Every assistant change is logged and versioned, and a person can revert it.
  • Answers the assistant proposes wait for a person to approve them.
  • It cannot mark a tender submitted, won, lost or no bid.

Pricing

Start free with the jobs suite, or take the tender system on a 14-day free trial. Prices are per month and include GST.

  • Free

    A$0 forever

    Full job management for a small business.

    • The jobs suite
    • 1 full seat, unlimited crew seats
    • 5 active jobs
    • AusTender watchlist
    • Your AI assistant: 5 read tools plus create quote
    Start free

  • Starter

    A$99 a month

    The tender system for one person bidding.

    • Everything in Free, with unlimited active jobs
    • Tender tools, 1 tender seat
    • 3 full seats, unlimited crew seats
    • 400 AI document credits a month
    • Your AI assistant: full jobs plus tender read
    • API keys and webhooks
    Start your 14-day trial

  • Professional

    A$199 a month

    For a team that bids regularly.

    • Everything in Starter
    • Tender tools, 5 tender seats
    • 10 full seats, unlimited crew seats
    • 1,500 AI document credits a month
    • Your AI assistant: everything
    Start your 14-day trial

  • Enterprise

    A$499 a month

    For a business where bidding is constant.

    • Everything in Professional
    • Unlimited tender seats
    • Unlimited full and crew seats
    • 5,000 AI document credits a month
    Start your 14-day trial
Compare the GroundWork plans
What's includedFreeStarterProfessionalEnterprise
Jobs suiteIncludedIncludedIncludedIncluded
Full seats1310Unlimited
Crew seatsUnlimitedUnlimitedUnlimitedUnlimited
Active jobs5UnlimitedUnlimitedUnlimited
AI document credits a month1 credit = 1 document read; each document is read once04001,5005,000
Tender tools and tender seatsNot included1 seat5 seatsUnlimited
Your AI assistant5 read tools plus create quoteFull jobs plus tender readEverythingEverything
API keys and webhooksNot includedIncludedIncludedIncluded
  • Every account starts with a 14-day full trial. Choose your plan in Settings, Billing, or stay on Free when the trial ends.
  • Credit top-ups coming soon.
  • All prices are in Australian dollars and include GST.

Open GroundWork

Your data

Your business records stay yours, in your own workspace.

Your own workspace
Each business's data is isolated by the database itself, and the isolation is tested on every change.
Multi-factor sign-in
Authenticator-app MFA, which an owner can require for the whole workspace.
Stored in Sydney
Your data is stored in Sydney. AI reads of your documents are processed in the United States.
Export any time
A full export on demand: your records as data and every document you uploaded, in its original format.
Delete it yourself
Self-serve deletion from inside the app, with a 30-day window to change your mind.
A full audit log
Owners can see what changed and who changed it: a person, the assistant or the system.

Pilot

In pilot with Victorian contractors.

Questions about GroundWork

Does GroundWork give me a readiness score?
No, and deliberately so. GroundWork never gives a score or a percentage. The readiness check shows how ready you are, requirement by requirement: what you are missing, what appears satisfied and should be checked, and what needs your confirmation. A response cannot be marked ready while a mandatory item is unresolved unless you record an override.
What is an AI document credit?
One credit is one document read. Each document is read once: uploading the same document again costs nothing. Starter includes 400 credits a month, Professional 1,500 and Enterprise 5,000. Credit top-ups are coming soon.
Which plan do I need?
Free if you only need job management. Starter if one person prepares your tenders. Professional if a team of up to five bids, and Enterprise if bidding is constant across the business. Every account starts with a 14-day full trial, and you choose your plan in Settings, Billing, or stay on Free when the trial ends.
How do the AusTender alerts work?
Set up to 10 watchlists by keyword, region and contract value. GroundWork checks the AusTender public feed daily, puts matches in your watchlist inbox, and you accept one into your register in a click. Alerts are free on every plan and use no AI credits.
What does the AI read?
The documents you upload: tender packs, so GroundWork can list the requirements and returnables, and your own documents, such as insurance certificates and capability statements, to build your Company Record. Document text is treated as data, never as instructions, and anything the AI is unsure of is flagged for you to confirm.
Can GroundWork submit a tender for me?
No. GroundWork and your AI assistant draft; a person reviews, downloads the package and submits it through the tender portal. The assistant cannot send, sign, submit, delete or attest anything.
Does my data leave Australia?
Your data is stored in Sydney. When GroundWork's AI reads a document, that processing happens in the United States. You can export everything, or delete your account yourself, at any time.
Which states does GroundWork cover?
The tender reading, gap report and watchlist work for any Australian tender, and the watchlist follows the Commonwealth AusTender feed. The register library is Victorian today, covering the Construction Supplier Register, Austroads prequalification, Local Jobs First and the Social Procurement Framework.
Is the job management really free?
Yes. The jobs suite is free forever, even on the Free plan: the client book and bookings, quoting, jobs as projects, crew and time approvals, budget against actual, invoices and progress claims, sign-off, job packs and the payroll export. The Free plan covers one full seat and five active jobs; paid plans remove the job limit.
How does GroundWork compare to simPRO or Fergus?
Both are established job management tools that businesses pay for monthly. GroundWork's jobs suite covers the client book and bookings, quotes accepted online, jobs as projects, crew time approvals, budget against actual, invoices and progress claims with card payment, on-site sign-off, job packs and a payroll export, free. GroundWork's focus is the tender system that sits alongside it.
Does it work with Xero?
Yes. Send invoices to Xero as draft sales invoices from GroundWork. Payroll exports as a CSV.
Is there a GroundWork app?
GroundWork is a web app you can install on your phone's home screen, with camera capture for receipts and licence photos.

Related

Your next tender, ready sooner

Try the tender system free for 14 days. The jobs suite stays free either way.

Start your free trialStart free